Privacy Policy and Cookie Notice

Last Updated: February 26, 2026

Urban Reform Realty, Inc., together with its subsidiaries and affiliated entities (collectively, “Urban Reform,” “we,” “us,” or “our”), is committed to protecting the privacy and security of personal information.

This Privacy Policy and Cookie Notice describes how we collect, use, disclose, and safeguard personal information when you:

Visit our website
Interact with us through social media
Engage with us in a professional capacity (including as a client, landlord, tenant, supplier, consultant, broker, investor, or business partner)
Communicate with us by email, phone, or other means

This Policy is intended to comply with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and, where applicable, Quebec’s Act Respecting the Protection of Personal Information in the Private Sector (Law 25).

If you are a resident of the Province of Quebec, Urban Reform’s Governance policies and practices regarding personal information (Quebec) supplements the information provided in this Privacy Policy and Cookie Notice and includes information about your privacy rights and how to exercise them. The Governance policies and practices regarding personal information (Quebec) applies solely to personal information we have collected from individuals who are residents of the Province of Quebec and can be accessed by clicking here.

Your Acceptance

By accessing our website or engaging with Urban Reform in a professional capacity, you acknowledge that you have read and understand this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein, subject to applicable law.

Where required by law, we will obtain express consent before collecting or using personal information.

Information We Collect

We collect personal information that is reasonably necessary for our business operations and professional services.

Information You Provide to Us

Depending on your interaction with us, this may include:

Full name
Business name and title
Mailing address
Email address
Telephone number
Company information
Information submitted through:

Contact forms
Property inquiries
Leasing submissions
Newsletter subscriptions
Event registrations

Professional and business relationship information
Social media profile information (when interacting with our accounts)

Automatically Collected Information

When you visit our website, we may automatically collect:

IP address
Browser type and version
Device type and operating system
Pages viewed
Time spent on pages
Referral sources
Approximate geo-location
Website interaction data

This information is collected through cookies and analytics technologies.

How We Use Your Information

We use personal information for legitimate business purposes, including:

Providing access to and improving our website
Responding to inquiries and property-related requests
Managing brokerage, advisory, and consulting services
Conducting due diligence and regulatory compliance (where applicable)
Communicating market updates, leasing opportunities, and business news
Sending marketing communications (you may unsubscribe at any time)
Managing supplier and professional relationships
Protecting against fraud, unauthorized transactions, and legal risk

We limit the collection and use of personal information to what is reasonably necessary for these purposes.

Legal Basis for Processing (Where Applicable)

Where required by applicable privacy laws, we process personal information based on:

Your consent
The necessity of processing to fulfill a contract
Compliance with legal or regulatory obligations
Legitimate business interests that do not override your privacy rights

Disclosure of Information

Urban Reform does not sell personal information.

We may disclose personal information to trusted third parties where necessary, including:

IT service providers
Website hosting providers
Cloud storage providers
Marketing and communications platforms
Analytics providers
Legal counsel
Accountants and auditors
Regulatory authorities
Compliance professionals
Collection agencies (where required)

All third-party providers are expected to maintain appropriate confidentiality and data security standards.

We may also disclose information where required by law, court order, or regulatory authority.

Data Retention

We retain personal information only as long as necessary to:

Fulfill the purpose for which it was collected
Meet contractual obligations
Satisfy legal, regulatory, tax, or audit requirements
Resolve disputes

When no longer required, information is securely deleted or anonymized.

Cookies and Tracking Technologies

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help websites function efficiently and provide analytics and personalization features.

Types of Cookies We May Use

Essential Cookies – Required for website functionality
Analytics Cookies – Help us understand website usage (e.g., traffic patterns, user engagement)
Performance Cookies – Improve website performance
Marketing Cookies – Used to deliver relevant advertising (where applicable)

We may use third-party analytics tools (such as Google Analytics or similar platforms) to collect usage data.

Managing Cookies

You may:

Adjust your browser settings to block or delete cookies
Disable certain tracking technologies
Withdraw consent through our cookie banner

Please note that disabling cookies may affect website functionality.

Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information against:

Unauthorized access
Loss or theft
Disclosure
Alteration or destruction

However, no method of internet transmission or electronic storage is completely secure. We cannot guarantee absolute security.

International Data Transfers

Some service providers may store or process data outside of Canada. Where this occurs, information may be subject to the laws of the jurisdiction in which it is processed.

We take reasonable steps to ensure appropriate safeguards are in place.

Your Privacy Rights

Subject to applicable law, you may have the right to:

Request access to personal information we hold about you
Request correction of inaccurate information
Request deletion of personal information
Withdraw consent (where processing is based on consent)
Request information about how your data is used

To exercise these rights, contact us using the details below.

Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or business practices.

The updated version will always be posted on this page with the revised “Last Updated” date.

Contact Information

Urban Reform Realty, Inc.
Email: info@urbanreformrealty.com
Phone: 1.833.350.0877